A reliable intranet is key to a company's operation nowadays. Employees essentially use it non-stop in their work. Are you looking for a modern solution for your team? With Microsoft SharePoint, you can save time, money, and hassle.
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To begin, let's clarify the terms. An intranet is a private computer network that uses a web interface, allowing it to function on any device without installation. It serves for internal communication, record-keeping, and collaboration within a company. It streamlines work processes for the team, enabling members to be more productive and achieve better results.
Basic intranet, a thing of the past
In smaller companies, the intranet system is often created simply, using a private IP address. However, this means you can only access it directly from a computer on the company's local network. Some companies offer access using a virtual private network (VPN). This allows employees to log into the system from anywhere.
However, such a basic form is quite limiting for a progressive company. If the intranet is not agile enough, it affects overall efficiency and slows down growth. The company does not utilize its full potential and may stagnate. More modern solutions exist today, with SharePoint from Microsoft being the most popular.
Even the biggest aces like it.
Big business players around the world are giving SharePoint the thumbs up. Up to 78 % companies From the prestigious Fortune 500 business ranking, it is preferred over other internal systems. The system provides instant access to people, records of everything you need, applications, and content. This allows you to spend less time searching for information and more time working with it. Let’s take a look at all its benefits.
Guaranteed to increase productivity
Let’s be honest: how many hours a week do you spend rummaging through archives to find a specific file? Whether you’re searching through a card index or drowning in an endless sea of folders, it’s definitely frustrating. We wouldn’t wish on anyone to spend part of a busy workday looking for a needle in a haystack.
When all your documents are organized in SharePoint, finding what you need takes just a few clicks. You can organize each of your internal sites to include only the necessary folders and subfolders. This allows you to access the content directly and quickly.
It connects anyone from anywhere (if you allow it)
On SharePoint, you'll also appreciate dynamic and productive sites for every project team and department. You can customize the site to your needs, simplifying teamwork. You can collaborate with team members inside or outside your organization, on computers or mobile devices, on Microsoft Windows and macOS operating systems.
As an administrator, you can assign different permission levels based on user status. In addition, the system offers features for document sharing, file management, social networking, business intelligence, and virtually everything else related to the day-to-day operations of your business.
Ensure advanced-level security
Other benefits include advanced security features. These reduce the risk of outages and unauthorized access. They include, for example, new workflow innovations and authentication enhancements. While access to information and sharing capabilities are optimized, the integrity of your data remains secure.
Additional security configurations and permissions for access or editing can be set at the document or item level. You can configure various settings to control shareability, storage, and auditing to achieve data security at the required level of your business industry.
Saves costs on coders, and much more
Do you need a brand-new intranet, want to update your existing one, or create a specialized online tool for your team members? SharePoint includes features and tools that let you easily build your own applications without needing developers. As an administrator, you can also customize the SharePoint environment, for example, by adding your company logo.
Microsoft’s modern intranet saves you money on technical staff, but that’s not all. You also reduce costs by not having to pay for a separate cloud account and data storage plan. And you even save money on fixing bugs or resolving issues that arise in more complex internal systems.
It works with other applications
Are you already using a large number of other systems and worried about how they’ll work with the new intranet? Microsoft SharePoint offers seamless integration with the rest of your business applications. We guarantee that the product will work seamlessly with the Microsoft Office suite, which includes familiar programs like Excel, Word, and PowerPoint. And you can connect it to almost any technology in the world using Microsoft Power Automate.
It also supports MS Exchange Server, MS Unified Communications, ERP, CRM, and many other back-office systems, as well as their previous versions. In the case of SharePoint Online, it’s great to see compatibility with all modern web browsers—there’s no restriction to Microsoft Edge or Internet Explorer; on the contrary, everything will work on iPhone, Android, Mac, or Linux.
Maximize SharePoint with Microsoft 365
Take even more control of your work and bet on a cohesive Microsoft 365 ecosystem. It is the ideal solution for modern businesses that value secure and transparent records. Opium Systems We specialize in developing applications for all components of Microsoft 365, including SharePoint.
Don't worry about the system changes. We will help you transition to Microsoft 365, including migration and adoption preparation. We will train new users in your company or design and implement solutions tailored to your needs. There are many possibilities, just dive in headfirst!
