Microsoft Teams. Almost everyone has it. But few actually use it properly. Why? Because most companies turn it into a digital dumping ground. Channels are a mess, chats sound like a Twitter feed, and documents... let's not even talk about them.
And then comes the decision. Fast, important, ideally still today. But you have no idea who said what, where the latest version of the document is, and why we're talking about it again. So, another meeting. Another waste of time.
Then clean it up. And I mean it.
Don't throw everything into one channel. It's like inviting the accountant to a marketing meeting and making sure everyone talks at once.
Create channels based on topics, projects, departments. Add documents, tasks, notes there. And most importantly... use them. Not just for „Hello hello“news.
For a joke, meme, or the question „Can you get it to me by 3 PM?“, chat is great. But if you're discussing budget decisions there, congratulations, because you've just buried it in an information black hole. Important things belong in channels. Period.
When you want someone to know something, tag them. Don't assume someone will read 53 messages back. Does it concern them? Tag them. Does it not? Don't bother them. And remember, no, @team every 5 minutes is not a strategy. That's passive aggression.
Do you know that feeling when you remember someone said something, but you don't know who, when, where, or why? Copilot to vie. It summarizes the discussion. Finds the document. Suggests a reply. It simply does what you are supposed to do, but you can't keep up.
Use it. It's like having a partner who isn't tired, doesn't passively-aggressively ignore you, and doesn't play the hero.
File in a channel = file in SharePoint. Versions? Sure. Co-authoring? Of course. Someone deleted it? No problem, you can roll back. Once you understand this, you won't go back to „final_final_version_really_last_FINAL2.docx“. SharePoint has your back, even if you forget where you actually saved it.
Start by tidying up at least one channel. Move documents, create bookmarks, set up rules.
Then teach that a chat ≠ knowledge base.
And while you're at it, try Copilot. Give it a task. You'll be surprised. You can read more about Copilot's collaboration with SharePoint. you.
You don't have to start a revolution. Just take the first step, which is to sort out one channel, create a structure, and put bookmarks and documents in it. Then show it to your colleagues.
Or even better: download our infographic „How to use Teams without getting lost in it“Put it somewhere everyone can see it. The kitchenette, intranet, restrooms – definitely not in some forgotten drain.".
Microsoft 365 is not another tool. It's a space. Either you clean it up or you get lost in it.
And if you don't know where to start, reach out to us at Opium.systems. We navigate this chaos daily and know how to turn it into a system that really works.
Public administration doesn't need another boring presentation; it needs courage and a bit of showmanship. It was precisely with this idea that on August 25 and 26, 2026, we organized the Innovation Circus, a conference that chose a theater stage instead of a boring podium. The main show took place live on August 26 at the Ján Palárik Theatre in Trnava, where the auditorium for one day […]
It's Wednesday, three o'clock in the afternoon, and it's 33 degrees outside. There are three people in the office and one air conditioner that has given up. An email arrives from a client: they need a confirmation that only Janka can issue. Janka is currently on vacation and, understandably, does not feel like answering her phone. And suddenly you're trying to figure out whether it's polite to text a colleague on vacation, or if you should leave the client waiting until September. You know […]
Let's be frank from the outset: your people are already using AI. Some are having ChatGPT rewrite emails, others fed yesterday's meeting to Claude to extract tasks, and a salesperson had Gemini summarize a competitor's offer. They're doing this for a good reason – it saves them time. They often do it on personal accounts, about [...]
If you've been following the development of AI for a longer time, just like us, and you're familiar with Copilot, then in our previous article, we already looked at how it can function as an everyday assistant for content work. However, things have progressed since then, not with one wow feature, but with a number of practical improvements that are starting to be noticeable, especially in regular workdays. We'll introduce you to 5 useful features that are gamechangers in daily work life. In other words, Copilot is already [...]
Imagine a Monday morning at the city hall. The department head opens their laptop, needing to check the status of an investment project. They start searching through emails. Then they call a colleague. The colleague sends an Excel file – but it's not the right one. A third attempt. Fifteen minutes gone. And the project is still not clear. This is not an exception. This is the daily reality for most Slovak municipalities. In our experience, the average [...]
Let's admit one thing. Almost everyone uses artificial intelligence today. Some people write texts with it, some create presentations, some have Excel tables generated for them. AI has become a universal assistant: you open it, ask a question, get an answer, and continue. But while most people use AI as a handy tool, something a level higher is starting to appear in companies. An AI agent. And surprisingly many [...]
At Opium.systems, we love innovation, and sometimes we even „cook“ it up. One of our most unique activities, which we recently implemented at the Slovak Savings Bank's business conference, BIKOSS 2025, is the cooking show „How to Cook a Digital Workflow.“ Why did we have a cooking show, anyway? During typical digitization training or workshops, the human experience is often lacking – processes, workflow mapping, and automation are [...]
Do you know that feeling when everything is going smoothly? Orders arrive on time, customers are satisfied, deliveries run without problems, and the entire process works like a well-oiled machine. And then comes invoicing. The search begins. Where is the correct version of the invoice? In an email, in a shared folder, or in the one called „invoices - final“? They open [...]
Slovak Slovak English German Czech
