{"id":7649,"date":"2025-08-18T06:54:04","date_gmt":"2025-08-18T06:54:04","guid":{"rendered":"https:\/\/opiumsystems.sk\/ako-si-nastavit-firemny-kalendar-aby-skutocne-fungoval\/"},"modified":"2026-05-20T07:52:12","modified_gmt":"2026-05-20T07:52:12","slug":"how-to-set-up-a-company-calendar-so-it-actually-works","status":"publish","type":"post","link":"https:\/\/opiumsystems.sk\/en\/ako-si-nastavit-firemny-kalendar-aby-skutocne-fungoval\/","title":{"rendered":"How to set up a company calendar so it actually works?\u00a0\u00a0"},"content":{"rendered":"<p>Imagine your company calendar as one large room full of sticky notes. One has a vacation on it, another a sick day, and another a business trip or work-from-home. Outlook just shows you as busy or \u201e<em>Busy<\/em>\u201cBut what does that actually mean?&nbsp;<\/p>\n\n\n\n<p>In reality, however, no one knows who and where they actually are, or whether they are working or not. Planning turns into guesswork, where only questions are added, but without clear answers.<\/p>\n\n\n\n<p>If you want to get rid of the lengthy search for colleagues,<strong> Sync your calendar with SharePoint.<\/strong><\/p>\n\n\n\n<div style=\"height:45px\" aria-hidden=\"true\" id=\"digitalizacia-evidencie\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Content<\/strong>\u202f\u202f&nbsp;<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em><a href=\"#outlookkalendar\">Is the Outlook calendar enough?<\/a><\/em><\/li>\n\n\n\n<li><em><a href=\"#sharepointkalendar\">SharePoint &amp; Calendar<\/a><\/em><\/li>\n\n\n\n<li><em><a href=\"#zaver\">Conclusion<\/a><\/em><\/li>\n<\/ul>\n\n\n\n<div style=\"height:45px\" aria-hidden=\"true\" id=\"digitalizacia-evidencie\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"outlookkalendar\"><strong>Is the Outlook calendar enough?<\/strong><\/h3>\n\n\n\n<p>The Outlook calendar works great if you're scheduling meetings for yourself. However, if the calendar is to serve the entire company, complications will start to arise.&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Share with each user individually<\/strong>&nbsp;\u2013 instead of central calendar access, permissions need to be set for each user individually, one by one.&nbsp;<\/li>\n\n\n\n<li><strong>No event types<\/strong>&nbsp;\u2013 Outlook does not distinguish between holidays, business trips, or doctor's appointments.<\/li>\n\n\n\n<li><strong>Copilot\/AI<\/strong>&nbsp;<strong>without use<\/strong>\u2013 if the calendar only shows \u201e<em>Busy<\/em>\u201cCopilot cannot read anything more.<\/li>\n\n\n\n<li><strong>You cannot directly insert an edited calendar into the intranet or Teams.<\/strong><\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<p><strong>If you're looking for oversight, automation, and collaboration, you need something more.&nbsp;<\/strong><strong><\/strong><\/p>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"1024\" src=\"https:\/\/opiumsystems.sk\/wp-content\/uploads\/2026\/04\/kalendar-1-1024x1024.png\" alt=\"\" class=\"wp-image-7647\" srcset=\"https:\/\/opiumsystems.sk\/wp-content\/uploads\/2026\/04\/kalendar-1-1024x1024.png 1024w, https:\/\/opiumsystems.sk\/wp-content\/uploads\/2026\/04\/kalendar-1-300x300.png 300w, https:\/\/opiumsystems.sk\/wp-content\/uploads\/2026\/04\/kalendar-1-150x150.png 150w, https:\/\/opiumsystems.sk\/wp-content\/uploads\/2026\/04\/kalendar-1-768x768.png 768w, https:\/\/opiumsystems.sk\/wp-content\/uploads\/2026\/04\/kalendar-1.png 1080w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"sharepointkalendar\"><strong>SharePoint &amp; Calendar<\/strong><\/h3>\n\n\n\n<p><strong>SharePoint<\/strong>&nbsp;has extra features that regular calendars don't offer. It shows more than someone is \u201c<em>Busy<\/em>\u201dYou can easily see how long someone has been at a location. It will organize the entire team with ease.<\/p>\n\n\n\n<p><strong>What's so great about the SharePoint calendar?<\/strong><strong><\/strong><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Central Administration<\/strong>&nbsp;Creation of multiple calendars in one place. HR, management, or service \u2013 each has its own content, but thanks to the overlay display, it's possible to track them with an overview simultaneously.<\/li>\n\n\n\n<li><strong>Metadata, approvals, and versions&nbsp;<\/strong>The calendar is a smart list \u2013 a SharePoint list. It allows custom fields (event type), automatic approvals, and change history.&nbsp;<\/li>\n\n\n\n<li><strong>Sync with Outlook<\/strong>&nbsp;The calendar is easy to link to Outlook. Anything updated in SharePoint will also automatically sync to Outlook.<\/li>\n\n\n\n<li><strong>Dashboards, filters, colors \u2013 with ease<\/strong>&nbsp;It is possible to filter event types, teams, or distinguish events by color.&nbsp;<\/li>\n\n\n\n<li><strong>Access rights<\/strong>&nbsp;Team, department, and management level permissions. No one will see more than they should. Secure and transparent permission settings.<\/li>\n<\/ol>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"622\" src=\"https:\/\/opiumsystems.sk\/wp-content\/uploads\/2026\/04\/kalendare-1024x622.png\" alt=\"\" class=\"wp-image-7648\" srcset=\"https:\/\/opiumsystems.sk\/wp-content\/uploads\/2026\/04\/kalendare-1024x622.png 1024w, https:\/\/opiumsystems.sk\/wp-content\/uploads\/2026\/04\/kalendare-300x182.png 300w, https:\/\/opiumsystems.sk\/wp-content\/uploads\/2026\/04\/kalendare-768x466.png 768w, https:\/\/opiumsystems.sk\/wp-content\/uploads\/2026\/04\/kalendare-1536x933.png 1536w, https:\/\/opiumsystems.sk\/wp-content\/uploads\/2026\/04\/kalendare.png 1680w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<div style=\"height:60px\" aria-hidden=\"true\" id=\"z\u00e1ver\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"zaver\"><strong>Conclusion<\/strong><\/h3>\n\n\n\n<p>If you need order in vacations, sick days, and business trips, Outlook can't handle it. Not as the main platform. Outlook is suitable for personal calendars and tasks, but for a company calendar, a system is suitable.&nbsp;<\/p>\n\n\n\n<p>SharePoint can handle these requirements with ease. Unified views, quick approvals, and secure access<strong> <\/strong>to authorized persons. It's not just about records and attendance, but about a system that <strong>Saves time, minimizes errors<\/strong> and makes from <strong>automatic planning process<\/strong> instead of detective work.&nbsp;<\/p>\n\n\n\n<p>Such a solution will offer you <strong>all information in one place<\/strong> \u2013 without clicks, duplicates, or chaos. We showed the SharePoint calendar in more detail on our&nbsp;<a href=\"https:\/\/youtu.be\/nde63T6No0I?si=-8LnU2MeDMLgpMOJ\" target=\"_blank\" rel=\"noopener\">webinar<\/a>.<\/p>\n\n\n\n<p><\/p>","protected":false},"excerpt":{"rendered":"<p>Predstavte si, \u017ee v\u00e1\u0161 firemn\u00fd kalend\u00e1r je jedna ve\u013ek\u00e1 miestnos\u0165 pln\u00e1 nalepovac\u00edch papierikov. Na jednom je dovolenka, na druhom PN-ka a na \u010fal\u0161om pracovn\u00e1 cesta \u010di homeoffice. Outlook v\u00e1m len uk\u00e1\u017ee stav zanepr\u00e1zdnen\u00fd pr\u00edpadne \u201ebusy\u201c, ale \u010do to vlastne znamen\u00e1?&nbsp; V realite v\u0161ak nikto nevie kto a kde vlastne je, \u010di pracuje, alebo nie. Z [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":7676,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_breakdance_hide_in_design_set":false,"_breakdance_tags":"","footnotes":""},"categories":[22],"tags":[],"post_folder":[],"class_list":["post-7649","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-sharepoint"],"acf":[],"_links":{"self":[{"href":"https:\/\/opiumsystems.sk\/en\/wp-json\/wp\/v2\/posts\/7649","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/opiumsystems.sk\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/opiumsystems.sk\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/opiumsystems.sk\/en\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/opiumsystems.sk\/en\/wp-json\/wp\/v2\/comments?post=7649"}],"version-history":[{"count":0,"href":"https:\/\/opiumsystems.sk\/en\/wp-json\/wp\/v2\/posts\/7649\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/opiumsystems.sk\/en\/wp-json\/wp\/v2\/media\/7676"}],"wp:attachment":[{"href":"https:\/\/opiumsystems.sk\/en\/wp-json\/wp\/v2\/media?parent=7649"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/opiumsystems.sk\/en\/wp-json\/wp\/v2\/categories?post=7649"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/opiumsystems.sk\/en\/wp-json\/wp\/v2\/tags?post=7649"},{"taxonomy":"post_folder","embeddable":true,"href":"https:\/\/opiumsystems.sk\/en\/wp-json\/wp\/v2\/post_folder?post=7649"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}